Procurement Officer

Purchasing (main):

• Reviewing current materials and equipment and/ or services required
• Sourcing suppliers for the materials and equipment and/ or services required
• Ensure that purchasing activities are carried out in accordance with Company Policies and Procedures
• Lead the tendering effort for the purchases assigned to her/him
• Ensure that RFQ process is fair, open and transparent with all vendors
• Review the material requisition for accuracy of information including complete description of items, delivery lead time and proper required on site date
• Ensure materials meet the required standards and specifications and its fit for purpose for which is intended for purchase
• Ensure that materials/ tools/ equipment is purchased from the most competitive source based on criteria of quality, delivery and optimum cost option
• Ensure that materials/ tools/ equipment and supporting documentation is delivered in accordance with the requirements of the order and meets project schedule
• Prepare and ensure timely issue of RFQs
• Ensure timely receipt of vendors’ offers
• Ensure technical offers are distributed to project team in a timely manner for review and comments
• Ensure engineering technical queries are issued to vendors and replies are received in a timely manner and provided back to project team
• Ensure commercial information is kept confidential and not released outside of company management and contracting group
• Prepare accurate Commercial Bid Evaluations (CBE)
• Review Technical Bid Evaluation (TBE) and CBE to prepare Recommendation to Award (RTA) for internal approval
• Create the Purchase/ Service Order (PO) with all supporting documentation.

Expediting (secondary):

• Ensure accurate and timely expediting of purchase and/ or service orders, updating the expediting reports and distributing the reports to the Project Team and BSOG Management
• Review purchase and/ or service orders’ delivery requirements to ensure that quality and project requirements are being met
• Develop expediting strategies which include specific project expediting plans
• Liaise with representatives of the EPCIC Contractor and Suppliers throughout the full procurement cycle of the transferred items
• Liaise with internal stakeholders and various third parties which are supporting the expediting effort (i.e., custom agency, other specialized contractors, etc).
• Identify and resolve any issues that may affect the suppliers’ ability to meet their contractual delivery
• Maintain accurate and complete records on inspection and expediting activities, supplier service levels, and evaluate supplier performance
• Provide support to Package Managers related to the transferred items
• Track and record all goods movement and have it implemented in the current platform used (Inflow Cloud – no experience required; handover training will be provided).

Contracting (tertiary):

• Review engineering, procurement and construction contracts
• Incorporate the comments and the remarks received for the contracts reviewed internally by Project Team, Legal, Regulatory and Tax
• prepare Invitation to Tender package (ITT) for engineering services, surveys, procurement and construction works (Instructions to Tenderers, Proposed Contract, Annexes and Appendixes)
• Prepare extension/ addendums for existing contracts
• Request (budgetary) quotations for engineering services, materials, equipment and construction works. Prepare comparison summary, conclusion, and recommendation
• Support the administration of the executed contracts.